Three Marketing Strategies You Need for Property Management Growth

Websites. AdWords. Direct Mail. Three Marketing Strategies You Need for Property Management Growth

Growing your property management business requires that you use several different marketing strategies for growth. If you put all of your marketing dollars in one basket, you’ll reach the same potential audience over and over again, leaving a large number of prospective landlords and investors completely unaware of who you are, what you do, and how you can solve their problems.

Crafting strategic marketing and advertising strategies is still fairly new to property managers. At Fourandhalf, we’ve spent the last few years helping professionals in this industry understand that there are a lot of opportunities out there for new business, and that you have to know how to reach those audiences if you want to increase the number of homes, doors, units and owners that your company is currently managing.

We’re making progress.

Those of you that focus on growth and success understand the importance of marketing your property management services.  You understand the role that a strong sales process plays in effective marketing, and you know that the key to attracting and retaining customers is outstanding customer service.

Now that you’re comfortable with the idea of marketing, and you understand that it’s absolutely critical to property management growth, we want to finesse the concept and show you how important it is to approach your marketing plans from a number of different angles.

We want to help you grow through your website, your AdWords campaigns, and even through direct mail and on Facebook, all while maintaining a consistent brand identity and focusing on educational content marketing.

Property Management Websites: Optimize Your Site to Attract Owner Leads

Optimize Your Property Management Website to Attract Valid Owner LeadsWe have invested a lot of time and resources in studying websites. Specifically, we’ve looked at how you can make sure your website is producing valid owner and investor leads.  Our formula is already working for a number of clients who are using their websites to make an outstanding first impression, showcase relevant content, and gather contact information for potential property management clients.

First impressions are crucial.

When someone clicks on your site to look for property management services, it needs to be modern, updated and purposeful.   

Owners and investors need to immediately see, based on your website, that you’re a professional who can provide a level of value and service that no one else can.   

If your website is old and run down, owners will worry that their properties will look the same way under your management. Show them the magic you can perform. Use your website to establish yourself as a leading company with extremely high standards.

Use your website to show prospective clients that you’re helping to innovate and improve the industry. They want information and they want assurances. Your website must provide both.

Content is still, and always will be, KING.

Whether you’re trying to reach accidental landlords, experienced investors, associations or a combination of those audiences, your content has to mean something to them.

Good content demonstrates knowledge and authority. You use your videos and blogs and other content to establish trust. Your blogs address their concerns, such as tenants who don’t pay on time or the best areas for new investors to buy.   

Effective content gives prospective clients a reason to learn more about you. It takes them a few steps closer to signing that management agreement.

Make it easy for them to provide their contact information.

A majority of property management websites have a single contact us page where people can fill out a form or ask a question.

Why only one page?

Give them the opportunity to fill out that form at multiple points on your website. Don’t send them searching for other pages. Let them type in their phone numbers and email addresses right after they’ve read a review or watched a video or seen your pricing structure. 

Provide a contact us form on your owner page or your services page. Don’t leave it dangling over there on the contact us page and nowhere else. You want an opportunity to gather information on every page.   

Your website must do these three things to attract new owner leads and help you grow your business: 

• Make a great first impression.

• Provide the content the people want.

• Make it easy for prospects to reach out.

This is the first step in an effective marketing campaign. Without a great website, it’s hard to win new business.

Google AdWords: Get Those Clicks and Win that Business

Using adwords to get more valid owner leadsGoogle AdWords should be part of your marketing plans in 2019 if you want to grow your business.

AdWords helps you generate owner leads, especially if you’re not showing up on the first page of Google in organic or local searches.  A successful AdWords campaign requires a five specific things.

1. Content (Again)

Just like with your website, content must be targeted to the specific owners or investors you plan to attract. AdWords content must have an enticing hook so owners are compelled to click on your ad. After they click, you want them to answer multiple Calls to Action (CTAs). Include strong value propositions and show how your company stands apart from all the others.   

Don’t forget a good ad extension. It helps your Google quality score, so mention company highlights and keep it simple.

2. Monitor Keywords

Analyze your keywords daily so you know which get the most clicks. You want owner leads. These are far more important than vendors or tenants, so keep that in mind as you’re selecting keywords.

Not only do you need a list of keywords that are working; you also need a negative keyword list. Keep that list consistently updated so you’re optimized fully for valid owner leads.

3. Create a Call Tracking Number

A call tracking number allows you to track the success of your AdWords campaign. It also lets you know which calls are coming from your ad.

When you get an AdWords lead, make sure you answer that phone immediately. Don’t give the prospect a chance to move onto another company. Set up a caller ID so you know when you’re getting a lead. Prepare to answer those calls.   

Answering the call on the second or third ring is ideal. It makes you look responsive, and there’s no guarantee a lead will call you back or even leave a message.

4. Develop a Landing Page

Directing AdWords traffic to a landing page rather than your website is the best course of action because they help with ROI. Landing pages are value-driven and serve a single purpose. There are no distractions, and it’s a direct and intentional way to bring in new business.

You’ll also reduce your website’s bounce rate when you use a landing page.

Landing pages capture and convert leads.

5. Choosing a Budget for Your Market

Property management companies are always concerned about budgeting, and we get it.

The market you’re operating in really determines the amount of money you need to invest in an AdWords campaign. Google also has a unique formula for using up your budget. They take your monthly advertising spend and break it down into a daily budget.

This means you’ll need to allocate enough money to get through the full month. You don’t want to use up all your allotted dollars early in the day because that just leaves extra leverage and potential leads for your competition.

Choosing a budget can be complicated and often requires collecting data about your property management market. Our experience with AdWords campaigns can help, and our experience as Google-certified partners is also a good way to maximize the leads you earn from AdWords.

How You Can Use Direct Mail to Reach New Owners

6 ways Direct mail can helpAnd then, there are mailer campaigns.

Sometimes, they’re called postcard campaigns or simply direct mail. As a digital marketing company, you might wonder why we believe so strongly in the power of paper marketing through the mail. Well, we have learned that this strategy can help you earn more business from landlords and investors, and for relatively little marketing money.

We have six steps that can form an outline for how you should proceed when you’re interested in a direct mail campaign. This has been wildly successful for a lot of property management companies we work with, especially when it’s a part of a larger marketing strategy.

When growth is your objective, include a direct mail campaign.

Step One: Examine your List Quality and Access Good Data

You need to target your audience because you can have the nicest mailers in your market, but if you’re sending them to people who aren’t in your area or don’t own rental homes, you’re wasting your time and money. You need good data.

An excellent data management company will have filters that allow you to target the right landlords and investors in the zip codes you plan to target.  It’s important to have a clean mailing list. You want the proper addresses for the owners you’re targeting. If you mail a postcard to the rental property, they will never see your materials. 

Don’t be tempted to use free mailing lists. Even the lists you get from title companies aren’t going to work. This will discourage you and make you feel like your direct mail campaign isn’t working when in fact, the problem is not the campaign but the data.

Step Two: Establish a Schedule for Mailing Frequency

Let’s consider the numbers. You’ll need to send out between 3,000 and 5,000 postcards just to get a large enough sample size for the results you desire.

It’s important to plan for at least six or seven, even eight, mailings. When you send out the first postcard, you might receive a call or two. After the second postcard, you might get a handful of calls. The third mailing will see more traction, and by the time you send out the fourth or fifth postcard, the ROI will be measurable.

It’s best to send out a mailing five times per month. Then, follow up. Send quarterly mailings to your entire list.   

Step Three: What Are Your Value Propositions?

A clear Call to Action (CTA) is needed on every postcard you send. Start with an attention-grabbing picture or image. It doesn’t have to be the usual photograph of a house or a set of keys. Be creative. Get your prospect’s attention. 

The text of your postcard must speak to a single and serious pain point. Demonstrate what you can do to heal that pain point or solve that problem. Focus on one issue in every mailing. You cannot include all of your services on the back of a postcard. Instead, create a clean card that tells landlords and investors what you will do for them.

Step Four: Create Continuity with Your Postcards

Continuity and consistency are critical in a direct mail campaign. Your postcard must say the same thing that your website says and your social media pages. Landing pages must be consistent. Everything has to match.

If your postcard is gorgeous and modern and well-designed but then your website looks like it has not been updated in 20 years, you’re not going to maintain that continuity or consistency. It’s going to be a problem for your conversion rate.

Represent your brand consistently on all digital channels, and that includes your reviews and social media platforms. Make sure your phone number and URL are easily tracked.

Step Five: Pay Attention to Multi-Channel Marketing

If you really want to maximize the ROI on your direct mail campaign, we suggest you reach your audience on Facebook and in AdWords with the same offers, images, value propositions and continuity. Connect all of your messages, and make sure you’re speaking with one voice across each marketing channel you use. This will provide you with better outcomes, and you’ll continue to stand out for all the landlords and investors you’re hoping to attract.

Step Six: Remember Your ROI and Tracking

Finally, a system to track phone calls, website visits, and other metrics is absolutely essential. You have to know how to measure whether this direct mail campaign is working. 

To effectively grow your property management business, you need to invest in marketing. You need to believe in it. And, you need to diversify the way you approach it.

Websites, AdWords, direct mail, Facebook and educational content are only the beginning.

Contact us at Fourandhalf, and we’ll help you get the growth you’re seeking.

Kim Tanner

About Kim Tanner

Kim Tanner, Fourandhalf marketing director, obtained her Bachelor of Science in journalism and Earth science from Central Michigan University and brings 15 years of professional marketing experience to the company. Her expertise includes marketing strategy, branding, marketing automation, CRM management, graphic design, content marketing, campaign management, product marketing, technical marketing and advertising.

Leave a Reply

Request a Free Website Consultation

Estimate ROI (Return On Investment)

Desired Growth (# of properties) :
Average Monthly Rent :
Annual Contract Value: $0
Customer Lifetime Value: $0
Estimated Annual Profit: $0
Estimated Lifetime Profit: $0
Estimated Portfolio Value Upon Sale: $0

How we got these numbers

• Annual Customer Value (8% of average rent multiplied by 12)
• Customer Lifetime Value (4 multiplied by ACV)
• Estimated Annual Profit (at 20% of ACV)
• Estimated Lifetime Profit (at 20% of LCV)
• Estimated Portfolio Value Upon Sale (1.2 times ACV)


Experienced a 183% increase in website owner leads compared to previous site

“I love our OnePartner website and have seen a significant increase in engagement with our prospective clients. The leads are better quality and higher quantity which allows our business development manager to close more contracts.”

                            – Jock McNeill, Owner of Alliance Property Management


  • This field is for validation purposes and should be left unchanged.
“Fourandhalf has been the cornerstone of our marketing program. They are easy to work with and produce measurable results. Every marketing dollar is important to us and Fourandhalf makes our budget work for us.”
– Danielle Miner, Owner Oak Trust Property Management


  • This field is for validation purposes and should be left unchanged.

Experienced a 190% increase in website owner leads compared to previous site

“We are only a few months in and the decision to switch to the OnePartner platform is already paying dividends. Our inbound leads have significantly increased and perhaps more importantly, we can now actually measure the effectiveness of our campaigns and 3rd party ads. I highly recommend the OnePartner team.”

                    – Andy Moore, Owner of Gulf Coast Property Management


  • This field is for validation purposes and should be left unchanged.
Fill out my online form

Alex Osenenko
President and CEO

Alex’s professional mission in life is to help small businesses grow and thrive. He is the President and CEO of and is serving his 5th year on the Board of Directors for CALNARPM.

After spending 9 years in the trenches with his property management clients, Alex draws on his experience to host “The Property Management Show” Podcast and co-authors a weekly Property Management Blog on Alex has extensive experience speaking for various NARPM events at the local, state, regional and national level.

Alex is a graduate of San Francisco State University with an Electronic Commerce Systems Degree. His business philosophy is simple: Happy Customers are created by Happy Employees, which results in Happy Shareholders. Alex serves on the Board of Directors of CALNARPM (California Chapter of National Association of Residential Property Managers) and hosts a Podcast “The Property Management Show“, available on iTunes.


John Bykowski
Chief Operating Officer

After graduating from the University of Michigan with a film degree, John proceeded to do everything but. During his career, John has specialized in operations and has developed processes for small companies in diverse industries, such as bleeding-edge marketing technology, social networking, trade shows and exhibitions, and cloud software. John and Alex had worked together previously, and when he needed someone to help take Fourandhalf to the next level and beyond, Alex brought in John as his first employee, and later, business partner.

In addition, now that he’s using his film school know-how to help property managers look their best in their blogs, his mom no longer feels his degree was a complete waste of time.

Danny Morris
Director of Account Management

Born in Australia and growing up in Israel, Danny has spent a lot of time traveling the world between those two places. After completing his military service in Israel, Danny began following his biggest passion, writing, which he discovered while backpacking South America and publishing his first book.

When it was time to unpack, he returned to Australia to complete his Journalism studies amongst the beaches of sunny Perth. Danny is a huge online fan and after working in a number of related jobs, he finally gets to combine his two favorite things, working with media and people.

Marina Osenenko
Product Manager

Marina draws upon her real estate, business operations and customer service expertise for Fourandhalf. Her favorite part of being with Fourandhalf is the opportunity she has to really get to know our clients, build professional customer relationships and truly be part of a team that assists in their success.

Her time away from work is happily spent watching her children grow up and attempting to keep up with them! Any spare moments beyond nurturing her children are filled with hiking, spending time with friends, exploring the Bay Area and squeezing in a non G-rated movie every now and then.

Marie Liamzon
Product and Marketing Manager

Before joining Fourandhalf, Marie worked for one of the largest banks in the world. She took on different roles, but couldn’t find what she was looking for. She pursued a variety of side projects until she finally decided it was time for a career change.

Marie is very passionate about helping people and learning new things. In her spare time, you might catch her exploring new places and taking far too many pictures.

Kyle McLean
Customer Success

Born in San Diego County, Kyle McLean has since migrated to the Oakland woods. A fan of tall trees and tall tales, he holds a bachelor’s degree from the creative writing program at the University of California, Riverside and is a licensed California Certified Shorthand Reporter.

After a few years as a freelance court reporter, Kyle has joined Fourandhalf for an opportunity in sales and digital marketing. In addition to reading and writing, his hobbies and interests include gardening, hiking, soccer, coffee brewing, and craft beers.

Karen Wyle
Account Management

Originally from the Philadelphia area, Karen moved eight times in seventeen years all over the East Coast and to the Midwest before settling here in Northern California six years ago. She is an alumna of Brandeis University with a BA in American Studies and earned a MBA in Marketing Management from Indiana University in Bloomington. Karen’s business career has been well-rounded, with experience including advertising, direct marketing, corporate retail, product management, new product development, and new customer generation. Beyond an office setting, she has been thrilled to volunteer her time giving back to the community with KPMG’s Family for Literacy, at her daughter’s school, and as a Girl Scout Troop Leader. Karen enjoys music, good food, traveling to new places, completing jigsaw puzzles, meeting people and making connections.

Karen became a part of Fourandhalf’s Account Management team in 2016, relaunching her marketing management career after a pause to raise her family. She is excited to rejoin the business world and to work with such a strong marketing management team.

Paige DeRuyter
Account Management

Paige graduated from Chico State University with a degree in Journalism. Her favorite part of working at Fourandhalf is helping clients create and produce educational blog content to grow their business. She is an avid sushi enthusiast who enjoys riding her bike and watching college football and in her free time.

Nissim Boozaglo
Web Hosting Support

After working as a Radioshack store manager, Nissim decided to change his career path and pursue his passion for music production by getting his B.A.S. from Expression College for the Digital Arts. Nissim has a beautiful 8-year-old girl and loves cooking delicious homemade food and going camping with her! At Fourandhalf, Nissim is responsible for the implementation of the clients’ Landing Pages and Google Adwords campaigns.

Theresa Barnes
Campaign Director

Theresa Barnes was born and raised in the Bay Area and graduated with her Bachelors Degree in Communications Studies at San Francisco State University. She worked in aviation at a private FBO for 3 years, and other industries, before joining the Fourandhalf team. She finds a balance between being a young mother, work, and living a healthy lifestyle outside of work by staying as active as possible. She is dedicated to customer satisfaction and having a great work ethic.

Brittany Stephens
Campaign Director

Brittany recently moved to the Bay area after graduating from California State University Chico with a degree in Business Marketing. She is known for her excellent communication, customer service skills, and shameless nerdyness. Her passions include: music, tabasco, Lord of the Rings, and the Golden State Warriors.

Logan Jones
Business Development

After graduating from CSU Chico with a Degree in Business Marketing, Logan moved back to the East Bay and pursued a career in sales. With an attention to detail and a relentless drive, he strives to improve himself and his passions each day. When not at work Logan enjoys playing guitar and writing songs, and occasionally performing around the Bay Area. He is an avid sports fan keeping up with everything SF Giants, 49ers, Cal Bears, and Golden State Warriors.

Hope Lumbley
Account Management

Hope recently moved to the Bay Area after graduating from Chico State University with a degree in Journalism. She is coffee crazed, dog obsessed and hopes to visit all National Parks. One of the greatest times in her life was when she lived abroad in Costa Rica and hopes to travel more of Central America in the future. She feels blessed to work for a company who supports her love for travel and the need to learn more about what the world has to offer.

Ebook Download